Non Staff Expenses

Learn about the Non Staff Expenses section of the survey.

Purpose

This section includes expenses commonly incurred by orthopaedic practices, not including expenses entered in the ‘Employees’ section.

Related Dashboards: Financial Data, Revenue and Expense Details, Revenue and Expenses by Net Collections, Revenue and Expenses by FTE Provider

Facility Expenses

All expenses related to the ownership and/or leasing of the practice’s facility(ies) is entered here. This section includes rent, utilities, and maintenance expenses.

  • Facility – All expenses related to the ownership and/or leasing of the practice’s facility(ies).
  • Utilities – Include electricity, water, and other utilities.
  • Maintenance – All fees and expenses related to maintaining the practice’s facilities; include common area maintenance (CAM) expenses, housekeeping, and repairs.
  • Other – Any expenses related to the facilities owned and/or operated by the practice that are not specifically identified above.

Medical Expenses

This section includes medical equipment, medical supplies, and drugs.

  • Medical Equipment – Enter expenses related to owning, leasing, and/or maintaining the equipment used for medical purposes within the practice; includes X-Ray and MRI machines and durable medical equipment.
  • Medical Supplies – The cost of medical supplies used by the practice. Include syringes and other supplies used for injections here. Include casting supplies here.
  • Drugs – Expenses related to any drugs maintained and/or administered by the practice. Include both oral and injectable medications here.
  • Other – Any medical expenses incurred by the practice that are not specifically identified above.

Marketing Expenses

This section collects all expenses related to marketing for the practice.

  • Marketing – Expenses associated with marketing activities performed internally. Include expenses related to website maintenance, electronic and printed communications, and social media.
  • Outsourced Marketing Services - Enter the cost of any marketing functions that are outsourced by the practice. Include expenses related to marketing consultants here. Also include fees charged to a hospital owned clinic by the hospital for marketing services.

Technology Expenses

Expenses associated with the practice’s information technology system, including both hardware and software, are collected in this section.

  • Computer Hardware – Expenses directly related to the computers, servers, and other information technology equipment used by the practice.
  • Software – Software expenses incurred by the practice; include costs associated with the practice’s electronic medical record, practice management system, accounting software, etc. here. Also include expenses related to software licensing, software maintenance, software support, etc.
  • Telephone – Expenses related to the practice’s telephone system.
  • Broadband – Expenses related to the practice’s broadband, internet connection.
  • Outsourced IT/Technology Services - Amount paid for any outsourced IT functions or technology services. Include fees charged to a hospital owned clinic by the hospital for IT/Technology services.
  • Other  – Any technology expenses incurred by the practice that are not specifically identified above.

Office Expenses

Expenses related to the daily operation of the practice are collected in this section. Office expenses include office supplies, postage and shipping, furniture, professional service fees, and personal property tax.

  • Supplies – All non-medical supplies owned by the practice.
  • Mailing/Delivery – All expenses related to mailing, delivering, and shipping materials to and from the practice; include postage and courier expenses.
  • Furniture & Equipment – Expenses related to the practice’s office furniture and non-medical equipment.
  • General Insurance – The annual cost of the insurance owned by the practice, not including malpractice insurance.
  • Personal Property Tax – All taxes paid on the property owned by the practice.
  • Other – Any office-related expenses not specifically identified above.

Professional/Outsourced Services Expenses

Expenses related to all contracted and professional services used by the practice. Any individuals who perform work for the practice and who do not receive a W-2 will be included here.

  • Billing - Expenses related to outsourced billing services. Include fees charged to a hospital owned clinic by a hospital to complete billing functions. Include billing service and HMO/PPO expense. Includes revenue cycle management staff.
  • Accounting - Expenses related to outsourced accounting services. Include fees charged to a hospital owned clinic by a hospital to complete accounting functions.
  • Transcription/Scribes - Expenses related to outsourced transcription or scribe services or contracted transcribers or scribes.
  • Collections - Expenses related to outsourced collection services.
  • Legal - Expenses related to outsourced legal services.
  • Other - Any professional/outsourced services not specified in this section, except for outsourced IT/technology and marketing services. Includes management fees assessed by a hospital. Specify the expenses included here in Row 58 below.

Insurance and Officer Compensation Expenses

This section collects data on the malpractice insurance owned by the practice and physician officer/medical director compensation.

  • Malpractice Insurance – The annual cost of the malpractice insurance purchased by the practice
  • Physician Officer/Medical Director Compensation – Total amount paid to the practice’s physician officer/medical director; does not include compensation amounts reported on the Physician Productivity and Comp section

Other Expenses

Any expenses that are not appropriate for entry into the previous sections of the page are reported in this section.

  • Interest – Any interest paid by the practice during the reporting year.
  • Depreciation - Expenses included in the practice’s accounting to represent depreciation of equipment, facilities, furniture, and other related assets owned by the practice.
  • Charitable Contributions – Total amount of charitable contributions made by the practice.
  • Corporate Income Tax – State & Federal – Total amount of state and Federal corporate income tax paid by the practice.
  • Other – Any other expenses incurred by the practice not specifically identified above.